Privacy Policy

How we collect, use, and protect your information when you use our attendance management system.

1. Overview

This Privacy Notice explains how information is collected, used, stored, and disclosed by Sparrow Analytics Private Limited in relation to our Attendance Management System ("Service").

It applies to information collected when you use or access our public websites, mobile applications, web dashboards, or software products related to attendance tracking.

2. Policy Changes

We may update this Privacy Notice from time to time. If we make changes, we will revise the "Last Updated" date at the top of this Privacy Notice and, in some cases, provide additional notice.

Important: If there are material changes to this Privacy Notice, we will notify you directly by email or through a notice on our website or within the application before the changes become effective.

We encourage you to review this Privacy Notice whenever you access the Attendance Management System to stay informed about our information practices.

If you no longer agree with this Privacy Notice and do not want your information to be subject to it, you must deactivate your account by contacting reach@sparrowanalytics.in and discontinue use of the Service.

3. Information We Collect

We may collect certain information, including personal data, to provide and improve our Attendance Management System.

Information You Provide to Us

We collect information you provide directly when using the Attendance Management System. This information is processed for creating and managing accounts, recording attendance, generating reports, and providing support.

Information We Collect Automatically

When you access or use the Attendance Management System, we may automatically collect:

  • Usage, Log, and Device Information: Attendance-specific metadata such as timestamps, device identifiers used for marking attendance, or location coordinates if location-based attendance tracking is enabled by your organization.
  • Cookies and Tracking Technologies: We use cookies to remember user preferences, maintain secure login sessions, improve system performance, and analyze system usage.

Note: Some features of the Service may not function properly without cookies.

4. How We Use Information

We use collected information to:

  • Provide, operate, and maintain the Attendance Management System
  • Record and manage attendance data
  • Generate attendance reports and analytics
  • Send confirmations and administrative communications
  • Provide customer support
  • Communicate updates, product improvements, or relevant service information
  • Detect and prevent fraudulent activities or unauthorized access
  • Improve system functionality and user experience
  • Comply with legal, regulatory, and audit requirements
Our Commitment: We will only use your information for purposes disclosed in this Privacy Notice or with your consent.

5. Data Retention and Erasure

  • Tax Records: We will maintain certain data for a period of 5 years from the date of your last log in or product activity to keep accurate records for tax purposes.
  • Personal Information: We will keep all other personally identifying information for at least one year after your last login, but in no event longer than five years.
  • Legal Requirements: We may be required to retain data for longer to comply with legal, regulatory, or audit obligations.
  • Anonymized Data: Other historical study information may be anonymized and kept at Sparrow Analytics Private Limited.

6. Data Storage

By using the Attendance Management System, you understand and agree that your information may be stored on secure servers and cloud infrastructure located in India or in other locations as specified in agreements (including Data Processing Addendums, where applicable).

7. Data Security

We implement reasonable physical, technical, and organizational safeguards to protect personal data from accidental, unauthorized, or unlawful access, disclosure, alteration, or destruction.

Access to the Attendance Management System is protected through secure authentication mechanisms. Users are responsible for maintaining the confidentiality of their login credentials.

Security Guidelines:

  • Do not share your password or access credentials
  • Always log out from shared or public devices
  • We will never ask you to disclose your password

Security Disclaimer: While we take reasonable steps to protect your data, no internet transmission or electronic storage system is completely secure, and we cannot guarantee absolute security.

8. Contact Us

If you have any questions about this Privacy Policy or our data practices, please contact us at:

Email: reach@sparrowanalytics.in